By Legal Futures Associate SearchFlow
Managing a large portfolio of properties can be time-consuming, costly, stressful, unruly and at times indifferent to deadlines. Trying to juggle all the return dates and deadlines while solving unexpected issues and managing overheads can drain hours of productive conveyancing time.
Our Portfolio Service removes the administration burden for complex or multi-site transactions leaving you free to concentrate on other value-add tasks.
Our Portfolio Team Manager, Reece Malt has answered your most pressing questions about our Portfolio Service:
What problems does the Portfolio Service solve?
Project work is complex, even without the addition of unexpected and non-budgeted fee increases, plus trying to keep on top of admin, return dates and other issues can be very time consuming. Our Portfolio Team take this burden away and help law firms significantly reduce time and manging the ‘back and forth’ with large property portfolio projects.
We help with large areas of agricultural land with complex polygon data, social housing work, large commercial properties, infrastructure, investment, re-financing or energy and infrastructure projects. Our Portfolio Service provides accurate quotes quickly and clear up any geolocation data irregularities before submission. From there, your project can move seamlessly and quickly through to completion.
How can your team offer me a bespoke solution?
Our team will consult with you to ensure you are ordering best value products to:
- minimise your risk
- deliver the data anyhow, anywhere you want it
- reduce your commercial risk, respond to tenders more accurately, be more selective and profitable through our AI-assisted risk products
We also offer a bespoke quoting service, confirming fees up-front to avoid unexpected and non-budgeted fee increases.
How would outsourcing save my internal team time?
In the case of a large portfolio, cost savings run into thousands. A lot of this comes down to our purpose-built ordering platform that houses our Land Registry Extraction Service. For us, downloading a Land Registry document, extracting the key data and collating it into a simple to analyse document takes only 30 seconds.
Keeping a portfolio on time and budget are the biggest challenges for portfolio managers, and our service allows for significant gains in both areas. We deal with all the queries from the data provider’s, allowing you and your team to focus on other value-add business tasks.
How can I quote accurately for a potential project or bid?
Our Portfolio Team offers a bespoke quote service where we obtain as many data providers’ confirmed fees upfront, allowing you to bid accurately on new projects, set realistic expectations with your clients, and transact confidently. Whether you have an agreed project scope or are tendering for work, we work with you to understand the fees in detail, right at the beginning of your transaction.
How long does it take?
To obtain a bespoke quote, we just need the following information:
- Confirmation that you require a bespoke quote
- A list of addresses
- Associated plans
- A list of required searches
We then approach all providers within 24 hours (although it’s usually only 4 hours!) to ask for confirmation of their fees for each area. The providers will then come back within 3-5 business days, and we collate all the information for you. Once you are ready to proceed, we confirm the searches for you, deal with the queries and send you a link to the results.
97% of searches are delivered on time or early and so far over 63,000 properties have been transacted.
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25 years’ experience, delivering 3250 projects
We’re ready to help you with your time-consuming portfolio work. We’ve already delivered over 3,000 projects and have a wealth of experience on the team to truly provide you with the service you require.
Ready to discover more?
Find out more about our Portfolio Service
